Privacy Policy

If you have questions regarding the use of your data and the measures JADPRO LIVE employs to safeguard your data, we invite you to review this updated Privacy and Data Security Policy.

Definitions

Personal data – Any information relating to an identified or identifiable person (data subject), such as name, identification number, location data, e-mail address, etc.

Processing – Any operation or set of operations that is performed on personal data, either by automated means or performed by an individual, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Data Subjects (or Individual) – The person whose personal data is being processed.

Third parties – Any organization or individual external to JADPRO LIVE with whom the conference organizers of JADPRO LIVE have signed a contract that includes reference to data protection and privacy (i.e. a meeting partner, the Advanced Practitioner Society for Hematology and Oncology (APSHO), a database provider, registration provider, etc.)

Introduction

This privacy policy applies to your use of the websites (collectively referred to as the "Website"), associated with JADPRO LIVE, a Journal of the Advanced Practitioner in Oncology event, which is wholly owned and controlled by Harborside Press, LLC, and referred to interchangeably hereafter as "JADPRO LIVE".

The "Website" includes, without limitation, the JADPRO LIVE website (www.jadprolive.com) and any specific versions and any other online platforms used by JADPRO LIVE which could require your personal data (e.g.  CadmiumCD, Steampoint).

JADPRO LIVE respects your privacy and is committed to protecting the confidentiality of your personal information. This policy explains how JADPRO LIVE collects and uses attendee, customer and site visitor information, and how it protects your privacy. It also explains how you can manage your own personal information held by JADPRO LIVE for use in the JADPRO LIVE web and conference services.

This policy applies to personal information held about individuals. It does not apply to information JADPRO LIVE holds about companies and other organizations. It is in addition to any policies concerning specific products or services. It does not supersede the JADPRO LIVE Terms and Conditions which govern the use of the JADPRO LIVE Website. JADPRO LIVE reserves the right to amend this privacy policy at its sole discretion, without prior notice, at any time, with the proviso that details of the amendments are published on the JADPRO LIVE Website. They become effective from the time of posting. JADPRO LIVE is the sole owner of the Website and as such is the sole owner of any information collected through the Website and affiliated services.

JADPRO LIVE is committed to the following standards, on a commercially reasonable basis:

   
1. To collect and use only the minimal amount of information necessary for us to deliver high quality service to users, to administer our business, and to inform you of JADPRO LIVE products and services
   
2. To protect the information you share with us, maintaining strong standards of security and confidentiality
   
3. To require any other organization that we retain or engage to provide support services to us to conform to General Data Protection Regulations (GDPR) privacy standards, and
   
4. To aim to keep data, if any, complete, up to date, and accurate

The Website may require you to register as a user and to receive our authorization before you can use particular features. Whether you are an individual or a corporation, partner, or other form of commercial enterprise, in order for you obtain our authorization to use those features and to be considered a registered user, you may be required to provide us with certain information about yourself or your business and, if a business, information about any or all individuals you designate to represent that business in connection with your use of the Website (e.g. names, addresses, e-mail addresses, telephone numbers, and other Personally Identifiable Information of each individual who uses the Website). Once JADPRO LIVE has authorized you as a registered user, JADPRO LIVE will assign a customer identification number. Your username will be your email address and you will be requested to create your own password.

You will be able to change your password and update any personal data you have provided. Please note that submitting information is not a guarantee or assurance that JADPRO LIVE will authorize you, or anyone you designate, to use any or all of the services of the Website. If for any reason you are not granted authorization JADPRO LIVE will retain the information you submit only in order to communicate with you regarding your application. JADPRO LIVE may, however, request additional or follow-up information for audit purposes or as may be required by law or regulation.

If you are a third party submitting personal information on behalf of others (for registration purposes or otherwise) you represent, this action implies that you have their permission, agreement and full authorization to provide this information to us. JADPRO LIVE reserves the right (a) to ask you to provide evidence of your authority at any time during, or even after, the submission process and (b) to contact those individuals to confirm your authority at any time. If JADPRO LIVE determines that your authority has not been properly obtained, JADPRO LIVE may immediately (and without notification) discontinue your access to those features of the Website.

Who is responsible for data processing?

The Journal of the Advanced Practitioner in Oncology Live Meeting (JADPRO LIVE), which is wholly owned by Harborside Press, LLC, located at 94 North Woodhull Road, Huntington, NY 11743 and incorporated under the laws of the United States of America, is responsible as data controller for the processing of your personal data on the JADPRO LIVE website (www.JADPROLive.com) and any other online platforms used by JADPRO LIVE that could require your personal data.

How does JADPRO LIVE collect personal information?

JADPRO LIVE is an event involved in a wide range of activities for advanced practitioners in medical oncology, including

   
• Collection and dissemination of education and scientific information
   
• Provision of Products and Services
   
• Continuing Education Programs

The sources of personal information received by JADPRO LIVE are:

   
• The individuals themselves
   
• Third parties acting on behalf of individuals (e.g. an agent or assistant arranging registration for an JADPRO LIVE organized meeting or event; abstract submission, etc.)

JADPRO LIVE may collect personal information in the following ways:

   
• Account creation: when you enter personal details when creating or updating your account on the JADPRO LIVE Website, continuing education system, or conference mobile application.
   
• APSHO Membership information: When you enter personal details online or on paper
   
• JADPRO LIVE organized meeting or event registration: When you, or an agent on your behalf, enter personal details online or on paper requesting access to an JADPRO LIVE product or service such as registering for the JADPRO LIVE organized meeting or event, registering for the continuing education programs or participating in our JADPRO LIVE related continuing education programs.
   
• Abstract submission: When you, or someone on your behalf, submits proposals or content in connection with scientific or abstract presentations at an JADPRO LIVE organized meeting or event
   
• Subscribe to JADPRO LIVE event updates.  When you subscribe to a JADPRO LIVE event or other electronic communication
   
• When you participate in a survey, questionnaire or competition

What personal information is collected by JADPRO LIVE?

Mandatory Personal Information

Our reasons for collecting personal information are to maintain the integrity of the JADPRO LIVE event and ensure the appropriate membership category is assigned, to enable JADPRO LIVE to correctly identify you, to provide you with the products and services you have requested, and to communicate with you. To perform these tasks, we must collect the following minimal information for your order, request, application, etc. to be processed:

   
• First Name
   
• Last Name
   
• Full Postal Address (work)
   
• Email address
   
• First Name for Badge
   
• Highest Level of Current Licensure
   
• State of Licensure
   
• Years practicing in Oncology
   
• Occupation
   
• Organization or Practice Name
   
• Work Phone
   
• Mobile Phone
   
• Hotel Reservation
   
• Emergency Contact First Name
   
• Emergency Contact Last Name
   
• Emergency Contact Relationship to you
   
• Emergency Contact Phone
   
• Disclaimer Consent
   
• Photo/Video Release Consent

Optional Personal Information

Other optional personal information may be requested to help identification during events, to ensure eligibility for membership and for internal statistical profiling and demographic analysis of event attendees and users of JADPRO LIVE products and services. Profiling reports for internal use could include information about: gender, academic degree, profession, nationality, areas and topics of interest).

Credit Card Information

Credit Card information, along with other information related to specific transactions, is collected at the time of your order, request or application, and is used only for that particular transaction.

The financial record of the transaction is kept for 10 years for legal and audit reasons.
    JADPRO LIVE takes every precaution to ensure that this information is stored in a safe location and that it cannot be accessed by unauthorized parties.

Email address

Your email address is mandatory when you use JADPRO LIVE electronic services on the JADPRO LIVE Website.

Electronic communication is JADPRO LIVE's preferred method of communication for most purposes because it is fast, environmentally friendly and efficient.

You are required to supply your email address when you register for a JADPRO LIVE event on the JADPRO LIVE Website, which enables you to access a variety of services online.

Unique Email Address

For your security, JADPRO LIVE does not permit two different individuals to have the same email address in the system. You are strongly recommended to use an email address that is personal to you and that is not shared with others. This is to ensure that communications which are sent to you personally are not read by others, and that others do not gain access to the information in your JADPRO LIVE registration information, continuing education and event data. Furthermore, JADPRO LIVE may use your email address to communicate with you about value added products linked to your attendance.

Your unique email permits the automated retrieval of your login details, which are sent to your personal email address.

Data from surveys and questionnaires

JADPRO LIVE conducts a number of surveys or questionnaires whereby we collect data from volunteer respondents about topics that are of interest to Advanced Practitioners or to the practice of oncology. The respondent data remains completely anonymous, unless the respondents specifically choose to share their contact data. Upon completion of the survey or questionnaire, the data is stored on JADPRO LIVE's internal server. To ensure the complete anonymity of all respondents, all data collected is kept confidential and no individual respondent's answers will be disclosed at any time by JADPRO LIVE.

How JADPRO LIVE uses personal information

Personal information is needed by JADPRO LIVE to fulfill an event registration contract and enable JADPRO LIVE to fulfil its role in providing a wide range of services to its attendees, contributors and customers.

JADPRO LIVE collects personal data for the following internal purposes:

   
• Accounting and billing
   
• Account management for attendees, exhibitors and guests who:

   
• Register for an JADPRO LIVE organized meeting or event
   
• Submit an abstract for an JADPRO LIVE organized meeting or event
   
• Participate in continuing education programs for credit
   
• Subscribe to JADPRO LIVE digital communications
   
• Statistical reporting
   
• Event logistics

The personal information which you supply may be specifically used to:

   
• Enable JADPRO LIVE to provide you with the products or services you request
   
• Enable JADPRO LIVE to communicate with you about specific matters regarding your transaction, e.g. Registration for an JADPRO LIVE organized meeting or event, abstract submission, APSHO membership, etc.
   
• Enable JADPRO LIVE to send you information about specific JADPRO LIVE activities which it believes may interest you according to the information provided in the account creation process.

Badge scanners used by third parties

If you are attending a JADPRO LIVE organized meeting or event you may be requested to have your badge scanned by third parties who wish to track their interaction with individuals.  This may happen when visiting the exhibit hall or attending satellite symposia. Should you agree to have your badge scanned, the following information is transferred:  title, first name, last name, association, address information (city/state/zip/country), practice type, credentials, phone, email address and highest level of current licensure.  Processing of personal data must be in line with the GDPR and other applicable data protection laws, and third parties are responsible for and must be able to demonstrate compliance with the principles relating to the processing of personal data (which includes having a legal basis for processing).

On what legal basis do we process your personal data?

   
• For fulfilment of contractual obligations

   
• When you create an account with JADPRO LIVE to submit an abstract, register for a JADPRO LIVE organized meeting or event or sign up for event related communications, JADPRO LIVE collects personal information to fulfil our contractual obligation with you (with members and event participants) and to improve delivery of products and services.
   
• For purposes of legitimate interests        
             
  • Processing of personal data is necessary for JADPRO LIVE's legitimate business interests and the legitimate interests of customers. The information collected is generally used to prevent fraud, maintain network security, allow access to products and services, direct marketing, and improvement of our websites.
             
  • Due to legal obligations
             
  • For billing purposes, JADPRO LIVE requires specific personal information to comply with tax requirements
             
  • As a result of your consent                
                       
    • JADPRO LIVE allows you to access, change, remove the personal information submitted to us at any time
                   
               
         
     

Data transfer and storage

For most processing activities your personal data will be stored in the JADPRO LIVE database / CRM/AMS/DMP systems, and subsequently in third party systems following data download via the badge scanners. JADPRO LIVE applies administrative, physical, and technical data protection safeguards intended to ensure the confidentiality, integrity and availability of personal data.

Listed below are some of the security procedures that JADPRO LIVE uses to protect your privacy:

   
• A personal username and a password is required for users to access their personal data
   
• Use of firewalls to protect information held in our servers
   
• Limited number of JADPRO LIVE employees and third parties who have access to your data
   
• All JADPRO LIVE employees must abide by our Privacy Policy regulations and be subject to disciplinary action if violated
   
• Back-up our systems to protect the integrity of your data

Data integrity and confidentiality

   
• The users can access to its own data:

   
• Each user can access his/her reserved event registration system using a secured password. The password does not appear while writing but is obscured by black circles.
   
• The JADPRO LIVE staff or its data processors can access the data
   
• Data transfers are done only when necessary and via HTTPS and protected with specific permissions, the user is authenticated with strong password. Internal System data transfer is done through encrypted API methods.
   
• An Audit trail is available to track access and modifications
   
• The JADPRO LIVE network internal environment is segregated and monitored by a firewall, each VLAN is scanned by antivirus and intrusion detection system. Outbound traffic is filtered by proxy system.
   
• The JADPRO LIVE local servers are physically accessible only with badge access control system and only to Harborside personnel directly responsible for server maintenance.

Data storage and availability

   
• All information is securely kept in cloud servers
   
• JADPRO LIVE protects itself against accidental or deliberate destruction or loss; data is regularly backed up and securely kept in JADPRO LIVE servers in the United States (or in vendor's servers, in the United States (Daily back up strategy on-site, Monthly back up strategy off-site).
   
• JADPRO LIVE internal servers are configured to provide High Availability (HA) services, the physical servers are installed to have a complete redundancy of all components. A backup power source (UPS) are available to avoid hard server shutdown in case of complete power outage

Email privacy

JADPRO LIVE respects the privacy of personal email addresses and complies with the current legislation on email communication (according to General Data Protection).

How long is personal information kept?

Personal information supplied during a transaction with JADPRO LIVE: As a rule, personal financial information is kept for 10 years as from the moment of transacting with JADPRO LIVE.
    This limit does not apply to information about JADPRO LIVE attendees, where personal information and professional roles are kept as part of permanent, historical archive records of individuals who have attended JADPRO events.

Disclosure of information and marketing

JADPRO LIVE complies with GDPR. JADPRO LIVE staff and contractors have a contractual responsibility to keep your information confidential.

Based on your consent, JADPRO LIVE may share your address with certain contractors to perform specific services (such as to the publishers and distributors to deliver JADPRO LIVE journals, etc.).  JADPRO LIVE does not disclose personal information to any other person or organization without your consent.

Managing your contact with JADPRO Live

Access to personalised services

You do not need to login to access most of the JADPRO LIVE Website, but you do have to login to use personal services online and access your registration record.

The details you provide JADPRO LIVE may be combined with information from other JADPRO LIVE records to:

   
• provide you with online services like Abstract Submission, Registration for JADPRO LIVE organized meeting or event, etc.
   
• save you having to keep giving the same information for different JADPRO LIVE services
   
• allow you to access specific web content reserved for JADPRO LIVE attendees
   
• help you to get more out of JADPRO LIVE by keeping you up to date about JADPRO LIVE activities, scientific developments, and products and services by email

Accessing your personal information

You may at any time manage your personal information held by JADPRO LIVE by accessing the registration and user profile system. If you are a JADPRO LIVE attendee, or have used JADPRO LIVE products and services in the last three years, a record will already exist for you which you can potentially access by logging in online through:

   
• use of your existing login details (username and password)
   
• the 'Retrieve your Login' feature which, if your email address is recognized, will automatically send details of your username and a newly generated password (for your protection) to the email address given

Please note that JADPRO LIVE does not permit more than one account per person to ensure accuracy in communication and clean data on individuals. If an account already exists for you in the JADPRO LIVE system, your new account will be matched to it within a reasonable time frame, but longer during or after an JADPRO LIVE organized meeting or event periods for technical reasons.

If you do happen to create a second account, then you should be aware that JADPRO LIVE will merge your account and other information regarding products and services used between your accounts, and your contact details held by JADPRO LIVE will be replaced by the new ones you entered.

Data Subjects Rights according to the GDPR

According to Art. 15 – 21 GDPR, every data subject has the right to access, the right to rectification, the right to erasure, the right to restrict processing, the right of object, and if applicable – the right to data portability. Furthermore, if applicable on you, there is also a right to lodge a complaint with an appropriate data privacy regulatory authority (Article 77 GDPR).

In addition, every data subject can withdraw data processing consent at any given time. Please note that the withdrawal only applies to the future and that any pre-existing processing will not be affected.

You can access and change the personal information in your account at any time from your JADPRO LIVE Single Sign-on (SSO) page. Once logged in to your account, you can view and update your personal details, email address and password. Usernames are unique and cannot be updated, you will need to contact info@JADPROLive.com.
    JADPRO LIVE also asks you to provide optional information about your professional activities and interests to better understand your professional needs and improve the services it offers to you and to the oncology community in general.

Should you wish to speak to JADPRO LIVE about your personal data, please contact us in either of the following ways:

   
• 'Contact Us'at the footer of JADPROLive.com.
   
• Send an email to info@jadprolive.com.

JADPRO LIVE
    c/o Harborside Press, LLC
    94 North Woodhull Road
    Huntington, NY 11743
    USA
    Tel: +1 (631) 692-0800

Data security

To protect your information, JADPRO LIVE uses an industry standard security protocol called Transport Layer Security (TLS) to encrypt the transmission of sensitive information between you and our website.

TLS is used, for example, when you login or when you make a credit card payment. To verify if transmissions are encrypted, look for the lock on your web browser or check that the URL starts with https://.

The online purchase through our websites are safe encrypted connections.

Despite JADPRO LIVE's efforts to protect your personal data, there is always some risk that an unauthorized third party may find a way around our security systems or that transmissions of information over the Internet will be intercepted. JADPRO LIVE is not responsible or liable for any loss or damage of any sort arising from or relating to any breach of our security or interception of your transmissions (see Terms of Use).

Use of Cookies

Cookies are pieces of information that a website transfers to your computer's hard disk for record keeping purposes. They are small text files that a website can use to recognise repeat users and facilitate their ongoing access to, and use of, the site. They do not pose a threat to your system or files.

The use of cookies is an industry standard, and many websites use them to provide useful features. Cookies in and of themselves do not personally identify users. Most browsers are set initially to accept cookies. You can set your computer to reject cookies. However, if you do choose to disable cookies, you will not be able to enjoy the full range of online services available through the registration and authentication systems.

When you use our websites, services, applications, messaging and tools, JADPRO LIVE or authorized service providers collect information such your IP address, geographical location, referral source, length of visit and pages viewed.

The technical cookies which are used for site usage are not analyzed or read by JADPRO LIVE by any means

We use analytics cookies and tracking in an aggregate manner to operate and improve the websites and for marketing analysis where the personal information is completely anonymized since it is summarized. More info about analytics in the paragraph below.

Use of web analytics

As a website gathers individual pieces of Information from its users, it may combine similar data from many or all the users of the website into one big "batch." This sort of statistical information is called aggregate data because it reflects the habits and characteristics of a large group of anonymous people. Websites may use aggregate data or share it with business partners so that the information and services they provide best meet the needs of the users. Aggregate data also helps advertisers and sponsors on the Web know how effectively they are reaching and meeting the needs of their target audience.

Click Stream Information is a record of all the pages you have visited during your visit to a Website or the services you accessed from the site or from an email. Click Stream Information is associated with your browser and not with you personally. It records the archives of your browser.

(1) JADPRO LIVE android Apps use Google Analytics App Tracking, an analytics service provided by Google, Inc. ("Google"). Google Analytics App Tracking uses "ID's", which are identifier generated and saved on your device, to help us analyse how the app is being used across users. The information about your use of the app (including your IP address) which is generated by the ID will be transmitted to and stored by Google on servers in the United States. In case of activation of the IP anonymisation, Google will truncate/anonymise the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA.

Google will use this information on our behalf for evaluating your use of the app, compiling reports on your activity in the app and other services relating to app activity and internet usage to us. Google will not associate your IP address with any other data held by Google.

You may refuse the logging of the information about your use of the app (including your IP Address) generated by the ID of Google Analytics App Tracking by selecting "disable Google Analytics" in the settings of the app. Henceforth, any further tracking will be stopped as you will have "opted-out" by selecting the disable setting. However, please note that this applies only to this version of the app. In other apps tracking still might be activated.

In this app the IP anonymization is activated.

More information about the terms and conditions and the privacy policy can be found under http://www.google.com/analytics/terms/ and https://www.google.com/policies/

(2) You have the possibility to create notes and bookmarks.

iOS user: This data will not be saved on your device and will be lost in the case of an app update or the reinstallation of the app on your device. We therefore recommend you use the backup software provided by Apple to save your notes and bookmarks on iCloud so that you may restore your data. iCloud is a could service provided by Apple; please review the respective disclaimer and privacy policy from Apple.

Android user: This data is stored on the SD card of your device and can be restored in case of app updates or reinstalling the app. If you change the location / file storage of backups manually, the app is unable to access your notes and bookmarks.

(3) You also have the possibility to send a feedback e-mail directly from the app. In the e-mail template, the software version of your device, the app version as well as the type of your device will be automatically included. This information is necessary to process your request; you do, however, have the option to delete this information from the e-mail, if you choose not to send it to us. Your data will remain with us only for the duration of time it takes to process your request.

The JADPRO LIVE Conference app require login on a third-party platform (Streampoint and CadmiumCD) for authorization and platform access. These third parties confirm GDPR compliance.

Conclusion

If you have any further questions about the JADPRO LIVE Privacy and Security Policy or its implementation, or if at any time you believe that JADPRO LIVE has not adhered to the principles stated in this Policy, please contact us by email.